Invoicing is one of the vital administrative processes for any company, including hospitals, since it shows the consolidated income received during the year and, therefore, how often the products and services are being provided, as well as their recurrence.
Hospital billing reflects the state of the given healthcare services, ranging from outpatient medical consultations to complex surgical procedures. Likewise, it contributes to financial transparency that will allow the executive team to know the gross income and the current economic situation and can suggest a new direction for the hospital based on the planning of resources. Accurate invoicing will also facilitate the identification of areas for improvement in operational efficiency and the optimization of processes.
Finally, streamlined tax procedures ensure continued access to quality healthcare, while errors can delay supplier payment. Accurate and sharp billing is directly related to the continued availability and accessibility of health care.
Cirrus ERP: the software that optimizes hospital invoicing
Cirrus ERP is a cloud-based module that systematizes healthcare organizations' billing. This solution offers different types of billing, depending on the country in which each organization is located. For Saudi Arabia, Cirrus is ready to generate and stamp tax invoices, simplified tax invoices, and credit and debit notes, as explained in this article.
In addition, the Cirrus ERP module also manages the hospital's inventories and supply chain, so the departments' information is linked efficiently, allowing supplies to be tracked, such as in the warehouses and the digital accounting books. This connection between different hospital areas has allowed the creation of handy functionalities for users:
- Packages. The products are included in one container that will be charged to the patient (e.g., hemodialysis package).
- Medical fee payment. Particular functionalities that collect fees on behalf of the physician, but keeping separate accounting, avoiding the generation of taxes towards the healthcare institution.
- Advance payments. Cashiers may receive payments in advance that will cover upcoming invoice charges.
- Quotation. When a patient asks for the price of one or more products or services, a quote is generated, and if accepted, a direct invoice can be generated from this quote.
- Donations management. An option widely used by our clients in Saudi Arabia. They are used when a patient shows a donation letter on behalf of a payer that will cover expenses that the insurance company does not cover.
- Cashier. The actions carried out by cashiers are closely monitored to avoid mistakes or malicious movements, going from options for opening and closing cash in the different shifts, to cash reconciliation functions where cashiers can obtain reports with all the movements received with their payment methods.
Since different projects use it around the world, Cirrus ERP integrates the international best practices into the features: Mexico's and Chile's experiences, the management of payments through insurance policies, and the helpful multi-currency options allowing to receive payments in more than one currency.
The Cirrus ERP module optimizes administrative processes and those corresponding to the supply chain in an intuitive, always-updated, and easy-to-use way, allowing a reduction in operating costs and better patient care throughout their hospitalization. Experience in hospitals in Mexico, Argentina, Latin America, and Saudi Arabia has helped implement the best solutions through its HIS, EHR, ERP, and RCM products to clients of world-class quality.
